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August 19, 2008 August 19 Meeting
Regular Board Meeting of August 19, 2008 Chairman Jeff Long called the meeting to order at 7:33 p.m. Also present were Supervisor’s David Schuenemann and Charlie Spencer, Clerk/Treasurer Lois Smith and guests: Russ Cluey, Jim Galloway, Bob Bertch, Jim Tait, Arlene Bozicnik, Ken Ehle, Steve Duba and Polly Siegel. Chairman Long welcomed all guests and read the agenda as posted. MOTION/SCHUENEMANN: SECOND/SPENCER: To approve the agenda as read. MOTION CARRIED. The Treasurer’s Report for July was reviewed by board members. MOTION/SPENCER: SECOND/SCHUENEMANN: To approve the July Treasurer’s Report. MOTION CARRIED. The minutes of the July 15th regular board meeting were reviewed by the board. MOTION/SCHUENEMANN: SECOND/LONG: To approve the minutes as presented. MOTION CARRIED. The special board minutes of July 22nd were reviewed by the board. MOTION/SPENCER: SECOND/SCHUENEMANN: To approve the minutes as presented. MOTION CARRIED. The July 30th Board of Review minutes were reviewed by the board. MOTION/LONG: SECOND/SCHUENEMANN: To approve the minutes as presented. MOTION CARRIED. Comments/questions by citizens S. Duba and B.Bertch on subjects of stumps on Concora Road side and sledding hill at Winterpark. Both were given answers. Authorization to solicit proposals from architects for town facilities: Chairman Long explained the request from the Study Committee on Town Facilities. Discussion ensued on different options of building or remodeling and the offer by T. Mielcarek, B&T Trout Lake, LLC of the Granary Restaurant Property. The building would be offered for sale to the town for the library and with the possibility of keeping the present building and remodeling it or moving it to town property and then selling the property that would be left. Supervisor Spencer questioned whether the town would be throwing money in the wind for the Granary property. Chairman Long responded that he felt it was necessary to investigate the possibity. It could be a way to possibly save some money as this could be one of many options available to the committee. It would be requested of the A/E firms to include the costs in the preliminary proposals. MOTION/LONG: SECOND/SCHUENEMANN: To allow the committee to solicit proposals from A/E (list provided by the committee) for the town facilities. MOTION CARRIED. Discussion held on what roads to be milled this fall. Discussion ensued. MOTION/LONG: SECOND/SPENCER: To advertise for milling of approximately 2 miles of Oswego Fishtrap Road and additional gravel, if necessary. MOTION CARRIED. There were no bids for the pontoon boat. Bid was extended to 5 p.m., Monday, September 15, 2008. Suggestion was made to put a for sale sign on the boat with the town office phone number. Operator license applications were reviewed for renewal for Darcy M. Brachman-Pucci and Mark S. Pucci. MOTION/LONG: SECOND/SCHUENEMANN: To renew operator licenses D. M. Brachman-Pucci and M.S. Pucci. MOTION CARRIED. Roadwork request from Camp Manito-wish YMCA, Executive Director Ann Derber, to have the town partner with them in resurfacing the town road which serves as the main entrance to the camp in 2009. Chairman Long mentioned that this was one way to have roadwork moved up. Discussion ensued. The camp would be willing to share in 50% of the costs. It would be milled in fall of 2009 and re-surfaced in 2010. The request was to include it in the town budget for 2009. Possibly the firm that would be doing the milling of our roads this fall would be willing to give us an estimate of the cost so we could have a figure to work with the 2009 budget. Naming of private road near Whitney Lake Road. The request is from Darrell Shelby and the other residents on the road. All the residents have been notified by Vilas County Land Information and Mapping Department. All but one have confirmed that they would like to change the name to Harrington Lane (which was the original name of Whitney Lake.) MOTION/LONG: SECOND/SCHUENEMANN: To approve the naming of Harrington Lane. MOTION CARRIED. Snow plowing rates for 2008/09 winter season were discussed and the following rates were set: Private Driveways - $200; Shared Easement Roads: $119; Extra Areas: $70: Second Driveways: $200; Businesses with parking lots: $350; Opening Driveways: $210; and additional road shared with the DNR and TN of Presque Isle and private: 8% Increase. The overall rate increases amount to 8%. MOTION/SPENCER: To set 2007 rates. SECOND/SCHUENEMANN: To set the snow plowing rates as stated above. MOTION CARRIED. (Error in motion and second: see 9/16/08 meeting for rate approvals.) Room Tax collections for 2nd Quarter were reviewed. The numbers were down by 1%. 2008-09 Winter Propane Rates: Only two gave proposals. Four firms were notified: Lakes Propane, Ritchie Lakeland Oil Co., Hilgy’s and Amerigas of Mercer. The proposals were: 1. Lakes Propane: $2.09 per gallon on first fill and $2.15 per gallon on all fills until March 1, 2009. Bills payable within 30 days. 2. Ritchie Lakeland Oil Co.: Ritchie Lakeland Oil Co.: $2.149 less $.10 per gallon if paid within ten days of fill, until March 1, 2009. Discussion ensued on propane versus natural gas and the differences in prices. Some years it would be beneficial to be on natural gas. Chairman Long stated we should look into conversion for town property to natural gas when or if we remodel or build a new community center/library. MOTION/SPENCER: SECOND/SCHUENEMANN: To accept the low bid by Ritchie Lakeland Oil Co. MOTION CARRIED. Correspondence: The 2008 Equalization Report from the state was reviewed. The town of Boulder Junction is down 4% from 2007. Discussion ensued. A letter from Vilas County Land Information and Mapping Department has sent us a memo notifying us of non-compliance with the Vilas County Addressing System Ordinance. There were five communities notified of non compliance. They are looking for a plan of compliance adopted by the Town of Boulder Junction no later than one year from the date of this letter. We have been setting money aside for this project and after 2008 there will be $25,000 in this account. We have been working with the county and Lange Co., Inc. in bringing our fire numbers up to date with the Verizon 911 grid. A proposed addressing project plan set out by the county was enclosed for us to follow. Correspondence: A memo from Vilas County Zoning was received on the upcoming hearing in Boulder Junction on September 5, 2008, 9:00 a.m. RE: petition submitted by Josept Keyzers, President of Resort of the Woods Condominium, to amend the official Wisconsin Wetland Inventory Map for the purpose of providing access to a building site behind the wetland, in S17,T42N,R7E, in the town. Bills payable were approved in the amount of $80,263.64. MOTION/LONG: SECOND/SCHUENEMANN: Motion carried at 8:20 p.m. Respectfully submitted, Lois J. Smith, Clerk/Treasurer